From Paperwork to Proactive Risk Management: AI for Global Compliance

Background

Safety and compliance teams are currently burdened by reviewing overwhelming volumes of site documentation, including training records, implementation evidence, and audit responses. When staff flag critical risks, such as working at heights or handling toxic chemicals, they require immediate attention. However, instead of preventing these life-or-death hazards, senior safety officers are often drowning in administrative work. As the backlog grows, identifying real risks becomes increasingly challenging, especially for Global 5000 companies managing multiple regions and languages.

AI-Enabled Solution

To solve its documentation backlog, the consultancy implemented a secure, AI-powered knowledge hub that transforms static site files into instant insights. By connecting a Large Language Model (LLM) to the site repository, safety officers can now converse with the system, asking simple, natural-language questions to identify risks or verify compliance. The system delivers immediate, context-aware answers with direct source links for verification, supporting queries in any language. This new approach moved the safety team from a reactive administrative backlog to a proactive, risk-focused operation, delivering significant business value.

• Reduced Incident Rates: Drove a 20+% reduction in safety incidents by enabling teams to spot hidden hazards and remediate them before they caused harm.
• Increased Productivity: Optimized team performance, resulting in a 50% YoY boost in productivity.

Example: Ladder Safety

A Safety Officer must review safety assessments for a Fortune 500 logistics client with a vast global network of warehouses. One critical area of focus is working at heights, specifically regarding ladder usage and storage. Traditionally, the officer would need to manually translate and scan dozens of uploaded PDFs, training logs, and operational checklists to verify standards. Instead, using the AI solution, the officer simply interrogates the document repository in their native language to rapidly verify compliance across all global sites.

"Verifying ladder safety protocols across our global sites previously required manual translation to spot discrepancies. Now I can query the documentation in my native language to instantly identify gaps, such as a lack of evidence for required rescue drills. The immediate visibility allows me to objectively assess the findings and assign corrective actions based on the specific risk level and local compliance regulations."